What is a Flexitime Policy?
Flexi time (or flexitime) is a scheme where
an organisation gives its employees the opportunity of a flexible working hours arrangement
Under flexi time, there is
normally a core period of the day when employees must
be at work (eg between 10 am and 4pm), whilst the rest of the working
day is "flexi time", in which staff can choose when they work, subject to achieving
total daily, weekly or monthly hours.
An employee must work between the basic core hours and has the flexibility to clock
in / out between the other hours.
An example of a typical
flexi time day is below:
Begin work between 0700
– 1000 (flexitime)
Must be there between 1000
– 1200 (core time)
Lunch break between 1200
– 1400 (flexible lunch hour)
Must be there from 1400
– 1600 (core time)
Leave between 1600 – 1900
The hours you work between
these times are credited to your flexi time balance.
Most schemes allow you a
credit or debit margin, often of about 8 hours.
For example, if you work
a 35-hour week, then, over four weeks, you will be obliged to work for 140 hours.
If you work more than the required hours in those four weeks then you will be in
credit. If you work fewer hours then
you will be in deficit. If you exceed
a stipulated credit level you might lose those extra hours you have worked, but
if you go into excess deficit you might lose pay, have to use up annual leave to
make the difference or be disciplined.
If you have enough flexi time
credit you can turn that into time off, and this is one of the best liked features. This could be one or maybe 2 days a
month depending on your scheme.
Benefits of Flexi
flexi time policy in your organisation can benefit everyone involved, employers,
employees and their families.
Benefits to your organisation
Introducing flexible working could bring the following benefits to
Greater staff morale and
job satifaction. Most employers offering
flexitime working report improvments in recruitment, absenteeism and productivity
Reduces stress and fatigue
and unfocussed employees
Increases employee satisfaction
Greater staff retention
and increased ability to attract new staff.
Recruitment costs are thus reduced.
Ability to attract a higher
level of skills because the business is able to attract and retain a skilled and
more diverse workforce.
Work time visits to doctor
/ dentist are in employees time
Measures employee’s attendance
– you only pay or time in attendance (delayed arrival caused by traffic congestion,
delayed trains etc. are at emloyees expense)
to complete tasks instead of being carried forward to the next day as extra hours
worked count towards the final targetGreater competitiveness,
for example being able to react more effectively to changing market conditions
Increased customer satisfaction
and loyalty as a result of the above.
Benefits to your employees
Increased opportunity to
fit other commitments and activities in with work, and make better use of their
More in control of their
workloads, and manage a better balance between life and work. Allows you to schedule
your travel; time to avoid congestion
Allows you bank time to
be used for leisure / personal activities
Avoid the stress of commuting
at peak times if their start and finish times are staggered or if they work from
Personal matters can be
sorted without having to take time off
helpful for people caring
for children or other dependants, but others may find flexible working helpful too
Disadvantages of Flexi
If the scheme is not monitored
properly, there is potential for employees to abuse the system.
For example if time is recorded on paper or spreadsheets by staff they can
easily fabricate their time.
Administration of the system
may make demands upon a HR department and create additional workload.
These are the
issues that Flex Planner resolves.